A federal government rule has been issued to protect the privacy rights of patients. This rule was issued under a law called the Health Insurance Portability and Accountability Act of 1996 (HIPAA). This rule is designed to protect the confidentiality of your personal health information. Your personal health information is information about you that could be used to find out who you are. For a research study, this includes information in your existing medical records (such as symptoms, test results, diagnoses, treatment, and health information from other providers) needed for the study and new information created or collected during the study.
This Privacy Practices Notice explains how your personal health information will be used and disclosed, and who it will be given to for a specific research study. It also describes your privacy rights, including your right to get access to your personal health information.
We will not use or disclose your health information to others without your authorization, except as described in this Notice, or as required by law.
If you agree to participate in the research study, your personal health information will be used and disclosed in the following ways:
The fund-raising communication above is a HIPAA required statement, but is not applicable to Rainier Clinical Research Center, LLC as we do not practice fund-raising activities.
We are legally required to use or disclose identifiable health information about you without your consent to meet special reporting requirements, to facilitate continuity of care, or for public health and other purposes. For example, we provide:
Certain federal and state laws that provide special protections for certain kinds of personal health information call for specific authorizations from you to use or disclose information. When and if your personal health information falls under these special protections, we will contact you to secure the required authorizations to comply with federal and state laws such as:
If we need your health information for any other reason that has not been described in this Notice, we will ask you for your written authorization before using or disclosing any identifiable health information about you. Most important, if you choose to sign an authorization to disclose information, you can revoke that authorization at a later time to stop any future use and disclosure. Your revocation does not affect information that has already been released. It also does not affect any action taken before we have it. Sometimes, you cannot cancel an authorization if its purpose was to obtain insurance.
The health and research records we create and store are the property of Rainier Clinical Research Center, LLC. The protected health information in it, however, generally belongs to you. You have a right to:
Limit use: You may ask us to restrict certain uses and disclosures. You must deliver this request in writing to us. We are not required to grant the request unless the request is to restrict disclosure of your protected health information to a health plan for payment or health care operations and the protected health information is about an item or service for which you paid in full directly. You will have the opportunity to do this when you sign the Authorization to Use and Disclose Personal Health Information.
Receive confidential communications: We may call you to confirm an appointment and leave a message on your voice mail or with another person. Any information deemed sensitive or private by you or the staff at Rainier Clinical Research Center, LLC will be communicated by phone or in person only. You have the right to receive confidential communication by alternative means or locations. This includes an alternative mailing address or an email address. If this is necessary, please let us know.
Transmittal of emails may not be private. Whenever you voluntarily disclose personal information online (e.g. via email), we cannot and do not provide any assurances that your information will not become known or accessible to third parties. If you provide any confidential information about you or your health to us via electronic communication, it is at your own risk. Rainier Clinical Research Center, LLC employs strict security measures to safeguard information, but no site has been proven to be impenetrable. Any communication by email will become a part of your source documents at Rainier Clinical Research Center, LLC.
Inspect and copy: You have the right to look at your health information and review your record of healthcare. Please submit your request to view your record to us in writing. You may request a copy of your health information. Standard copy fees will be assessed.
Request amendments: If you believe that information in your record is incorrect or if important information is missing, you have the right to request in writing that the existing information be amended. You may write a statement of disagreement if your request is denied. It will be stored in your source document and included in any release of your records.
Know about disclosures: You have the right to receive a list of instances where we have disclosed information for reasons other than treatment, payment or health care operations. You may receive this information without charge once every 12 months. We will notify you of the cost involved if you request this information more than once every 12 months.
Receipt of this notice: You have the right to receive, read and ask questions about this Notice. You have the right to receive this Notice either on paper or electronically. Please let us know if you would like a copy of this notice in another format.
Request cancellation: You have the right to cancel prior authorizations to use or disclose health information by giving us a written revocation. Your revocation does not affect information that has already been released. It also does not affect any action taken before we receive the revocation. Sometimes, you cannot cancel an authorization if its purpose was to obtain insurance.
Complaints: If you are concerned that we have violated your privacy, or you disagree with a decision we made about access to your records, you may discuss this with your study coordinator or the Privacy Compliance Officer either in person or by calling our office at 425-251-1720. You may also deliver a written complaint to the Privacy Compliance Officer at Rainier Clinical Research Center, LLC.
If you are not satisfied with the protection of your personal health information, you may also file a complaint with the Department of Health and Human Services Office of Civil Rights (OCR) if you feel your privacy rights have been violated. Rainier Clinical Research Center, LLC will not retaliate against a patient for filing a complaint.
We are required by law to protect the privacy of your information, provide this Notice about our information practices, to follow the information practices that are described in this Notice, and to notify you if we become aware of a breach of your unsecured protected health information.
Rainier Clinical Research Center, LLC reserves the right to change the terms of this Notice and to make the new notice provisions effective for all the personal health information that it maintains. We may change our policies at any time but with any significant policy change the new notice will be changed, posted, and distributed to our patients. Also, this notice will be promptly revised and distributed whenever there is a material change to the uses or disclosures, your rights, our legal duties or other privacy practices changes. Any such changes will become effective on the date the revised notice is issued. You may request a copy of this Notice from Rainier Clinical Research Center, LLC at any time.
This Notice is effective as of: April 14, 2003, revised September 9, 2012, revised September 23, 2013, revised September 15, 2020, revised November 30, 2020, revised January 12, 2021.
Rainier Clinical Research Center, LLC has a responsibility to protect the privacy of your health care information and to provide a Notice of Privacy Practices that describes in detail how your health information may be used and disclosed, how you can access your information, and whom to contact if you have questions, concerns, or complaints.